We plan the route and stops but not in stone or dates. We stop Sun-Thurs nights and stay put over the weekend. In popular areas we make reservations. We also make reservations for weekends. This loose planning keeps us flexible.
Our daughter sends our mail about once a month. We look ahead decide where we want to spend a week, make reservations for the week and provide our daughter with the address and tell her when to mail them. We usually get our mail in 5-7 days. Sometimes we have to stay a couple extra days if it falls on a weekend to get the mail. We schedule our appointments when we're at home base every 6 months.