Question for you MS Word experts. Edit: Finally got it all to post. I do not know what was wrong.I have a long 100+ page document. I will be making a number of changes (25 to 30) to the document. I know how to use the track changes and compare two documents features in Word. What I want to do is create a Table of Contents or index (not sure which will work best) or maybe even a footnote to track the changes. I do not think I can use bookmarks because as I understand it bookmarks do not follow the text, but stay on the same page (like turning down the corner of a page in a paper book)I know how to create a TOC using headings styles -- the document current has one. The current TOC and page numbering will of course be a "change" -- so the 25 changes become 200+ when the additions and deletes in the "Reviewing Pane" are displayed. A few years ago I create a TOC using manual field codes.Questions: What is the best way to create a list of the changes so the reader can quickly find the changes?Must I create the list (TOC) manually or is there a way to display only the changes? If I use footnotes, can I create the TOC of the footnotes? How? As a test, I tried to use the footnote style in a TOC but I could not get the footnotes to show up. The Heading 1 and Heading 2 worked OK. I have the footnote style set as a level 1 TOC -- the same as the Heading 1

You might try changing Heading 1 to the same settings (font, size, etc.) as the footnote settings, then change the footnotes to the "Heading 1" quick style. Then the TOC will pull all the Heading 1 items which will be all the footnotes.

If you have Word 2013 like I do, there's a clicky for a TOC.Instructions I found state to start with a new blank page.Click on the page, and then click on the referencesame tab, that's where you will find the TOC drop down.Good luck.Bob

toedtoes wrote:You might try changing Heading 1 to the same settings (font, size, etc.) as the footnote settings, then change the footnotes to the "Heading 1" quick style. Then the TOC will pull all the Heading 1 items which will be all the footnotes.I did that. Did not work. I think the problem is that for the TOC to work with headings, the headings must be the first part of the paragraph. In a footnote text the footnote has the footnote number as the first item.

WNYBob wrote:If you have Word 2013 like I do, there's a clicky for a TOC.Instructions I found state to start with a new blank page.Click on the page, and then click on the referencesame tab, that's where you will find the TOC drop down.Good luck.BobBob, did not see the clicky. Yes I have Word 2013

I did not include one those are the instructions to use WORD TOCBut here is the clicky.Instructions I found.

Track Changes to Long MS Word Document TOC??? | Good Sam Community

13 Replies

Gdetrailer
Explorer III
Feb 11, 2016
TenOC wrote:
Question for you MS Word experts.

Edit: Finally got it all to post. I do not know what was wrong.

I have a long 100+ page document. I will be making a number of changes (25 to 30) to the document. I know how to use the track changes and compare two documents features in Word. What I want to do is create a Table of Contents or index (not sure which will work best) or maybe even a footnote to track the changes. I do not think I can use bookmarks because as I understand it bookmarks do not follow the text, but stay on the same page (like turning down the corner of a page in a paper book)

I know how to create a TOC using headings styles -- the document current has one. The current TOC and page numbering will of course be a "change" -- so the 25 changes become 200+ when the additions and deletes in the "Reviewing Pane" are displayed. A few years ago I create a TOC using manual field codes.

Questions: What is the best way to create a list of the changes so the reader can quickly find the changes?

Must I create the list (TOC) manually or is there a way to display only the changes?

If I use footnotes, can I create the TOC of the footnotes? How? As a test, I tried to use the footnote style in a TOC but I could not get the footnotes to show up. The Heading 1 and Heading 2 worked OK. I have the footnote style set as a level 1 TOC -- the same as the Heading 1

I don't have a new enough version of Word in front of me to say for sure BUT, my version has a "comments" that you can add in comments which are separate from the main portion of the document..

Additionally there is a way to "hide" text so it won't be typically seen or printed.

On newer versions of Word, there should be a "Annotations" which I suspect be similar to the comments of mine. Annotations typically will be hidden from printing but can be viewed on screen. My Company uses this feature to track changes on our QA "controlled" documents.
TenOC
Nomad
Feb 11, 2016
per this link . . Can not get footnote text to show in TOC . . . I can not do what I want.
TenOC
Nomad
Feb 11, 2016
WNYBob wrote:
Sorry I thought you needed help with TOC.

This may help.

Someone else asked the same question.

I think the "print changes only" feature may work for me. I can "print" a PDF file of the changes only and attached to the new document. Thanks...

I will still try to get the TOC of the footnotes to work. Any help is welcome.
WNYBob
Explorer
Feb 11, 2016
Sorry I thought you needed help with TOC.

This may help.

Someone else asked the same question.
toedtoes
Explorer III
Feb 11, 2016
Oh, but you could create a hyperlink from each endnote in the text to each endnote citation. That would update as the pages changes. You'd have to do two steps: first create the endnote, then create the hyperlink; but it would work.
toedtoes
Explorer III
Feb 11, 2016
I'm not sure if the endnote will create a link - so you might need to actually manually type the page number reference in the actual endnote. It's been a while since I've used them.
TenOC
Nomad
Feb 11, 2016
toedtoes wrote:

Can you just use endnotes and indicate the page number in the endnote comments?

I have never used endnotes. I will try it. Do endnotes follow the page # if page #s change?

I tried the TOC of footnotes on a simple 4 paragraph 1 page test document.
toedtoes
Explorer III
Feb 11, 2016
TenOC wrote:
toedtoes wrote:
You might try changing Heading 1 to the same settings (font, size, etc.) as the footnote settings, then change the footnotes to the "Heading 1" quick style. Then the TOC will pull all the Heading 1 items which will be all the footnotes.

I did that. Did not work. I think the problem is that for the TOC to work with headings, the headings must be the first part of the paragraph. In a footnote text the footnote has the footnote number as the first item.

OK. Thinking without a document to try these things on.

Can you just use endnotes and indicate the page number in the endnote comments?
WNYBob
Explorer
Feb 11, 2016
I did not include one those are the instructions to use WORD TOC

But here is the clicky.

Instructions I found.
TenOC
Nomad
Feb 11, 2016
WNYBob wrote:
If you have Word 2013 like I do, there's a clicky for a TOC.

Instructions I found state to start with a new blank page.

Click on the page, and then click on the referencesame tab, that's where you will find the TOC drop down.

Good luck.
Bob

Bob, did not see the clicky. Yes I have Word 2013

Forum Discussion

Track Changes to Long MS Word Document TOC???

13 Replies

About RV Must Haves

Related Content

Payload changes on Hills

Toc to Dawson City?

Documentation

Oil change service??? Mercedes-Benz sprinter.

Oil changes