Keystone and warranty work

Been researching this, evidently if the work is done by a company and the company files the claim you do NOT need to file the W9

However, because I was stuck and got a tech ( who is certified ATCO etc) who was not Keystone certified for warranty work, he could not subit the claim. I paid him and submitted the claim. They are willing to pay the amount I paid the tech to fix my automatic levlors, howerver they need my info for tracking purposes, probably the IRS. Evidently this all came about in August, because I asked why wasnt informed when I bought the rig.

It looks like if I want to get paid I have to submit the form although I am only a owner, the form is used for business. I dont think the form was to be used for this purpose. Tried to get a hold of the IRS, no live body. What a joke

I was the warranty writer for an ag equipment dealer. One year the IRS came and did an audit. Said we should have collected sales tax from the manufacture for the parts used on the claims. Never heard such a thing but the dealer paid the lost sales tax. I'll believe anything after that.

OH!!!!! Not a problem, JUST complying with the NEW "IRS" rules. As a contractor it is now required that IF you are payed any amount of money by my company I MUST HAVE A "W9" on file for inspection and proof that I spent any money to pay you as an individual, would not apply if you are company with a business license that was paid with a check and that check has to be "deposited" in a business account and can not be cashed without running it thru the business account.
Yes I am the owner of a service company and the days of getting paid by cash and check made out to me is just about non existance. THANKS IRS.

If the tech is filing the claim to get paid, he files the W9. If you filed the claim for reimbursement, you file the claim. You can print the W9 off the internet and fax it in. They won't pay you without it. Just my opinion and past experience.

It sounds to me that they need a W9 from the tech, if he is doing business or was from a reputable company, they must furnish the W9 to get paid. Its not you they need the form, its the company that did the work. We ask for W9's everyday from anyone who we do business, even if its a 1 man show.

I have heard of this, there is a thread about it on the keystonerv forum. Long and short a dealer fills it out when you have the warranty work done at a shop. When up you have had work done through your own means and getting paid back for it they request it to provide a paper trail that this was a legit expense and not a taxable reward.

I had to call out a tech as I was stuck in a campground and couldnt raise the automatic levelers. They approved the work, I got the bill and sent it in to Keystone ( my 5th is a Dutchman Denali ).

I called Keystone today to follow up on the payment and I received a call from them that they need the W9. I will follow up again with them but really. The rig was 3mos old at the time

I had some warranty work done on my Cougar last spring and didn't have to file a claim or submit a W9. It was the simple transaction one might expect for warranty work.

A W9 form would be what a dealer has to fill out to get paid for warranty work.

If it is not a scam, it may be required for tax purposes.

No company today can spend money without verification of exactly where it went.